SmartRecruiters is the solution for recruiting transformation – p78, your partner
Successfully Integrate SmartRecruiters into Existing HR and SAP Environments
Following SmartRecruiters' addition to the SAP portfolio in 2025, this modern recruitment platform has become an increasingly popular choice for companies looking to digitise their recruitment and HR processes, as well as enhance their existing SAP system landscapes.
SmartRecruiters helps companies implement efficient, scalable and data-driven recruitment processes. The platform combines an intuitive user interface with AI-powered features to lay the foundation for modern talent acquisition management and optimise the candidate experience. There is a basic distinction between SmartRecruiters as a standalone solution and 'SmartRecruiters for SAP SuccessFactors' as a strategic recruitment solution within the SAP environment.
As an official SmartRecruiters implementation partner, p78 supports companies in implementing, integrating and scaling the platform, helping them to optimise modern recruitment processes and providing technical integration support.
Why companies choose SmartRecruiters
Automated Recruitment Processes
AI-powered workflows support recruitment teams by helping them to screen candidates, communicate with them, and manage processes throughout the entire recruitment cycle.
Intuitive User Experience
The platform is designed to be user-friendly for recruiters, hiring managers and candidates, enabling them to use it quickly and efficiently.
Moderne Candidate Experience
A transparent, fast and consistent application process enhances the candidate experience and improves employer appeal.
Challenges in implementing SmartRecruiters
Employee Participation & Governance
For requirements related to employee participation, there are often no predefined best-practice scenarios in the system. Customized solutions and close coordination with the relevant committees are required.
Complex approval and process logic
Mapping logic for multi-level approvals is often technically complex and difficult to implement in a standardized manner. This leads to increased configuration effort and the need for coordination.
International Requirements & Localization
Different regulatory requirements and local process variations significantly increase complexity and make end-to-end standardization—and localization—more difficult!
Integration into existing SAP environments
Existing SuccessFactors logic and established structures must be reevaluated and, in some cases, broken down to enable modern, integrated end-to-end processes.
The introduction of modern recruitment platforms requires more than just technical implementation. Existing SAP and HR systems, custom processes and governance and compliance requirements must be considered and integrated effectively. p78 helps companies integrate SmartRecruiters into their existing structures successfully and sustainably.
Flexible Integration and Operating Models
SmartRecruiters can be operated both as a standalone solution and integrated into existing SAP and SuccessFactors environments. Depending on the target vision, process landscape, and technical maturity, various integration and operating models are possible.
Modern API-based integrations are used for technical connectivity to flexibly link data flows, third-party systems, and existing HR processes.
Migration of Existing Recruitment Processes
The implementation of SmartRecruiters involves much more than just data transfer. In addition to candidate and requisition data, existing processes, approval workflows, templates, and governance structures must be taken into account.
Depending on the system landscape and target architecture, the scope and complexity of the migration can vary significantly.
Implementation Effort & Change Management
Compared to traditional recruiting systems, the technical configuration of SmartRecruiters is often much faster. As a result, many projects focus less on technical implementation and more on process harmonization, governance requirements, and organizational change management.
Governance, Data Protection & Compliance
Data protection, GDPR compliance and employee participation processes are central to the implementation of modern recruitment platforms. In existing SAP and HR environments in particular, issues such as role and authorisation models, governance structures, and regulatory requirements must be addressed early on.
p78 SmartRecruiters Starter Package
Your results at a glance
- Transparency regarding effort, dependencies and next steps
- Initial roadmap for the implementation of SmartRecruiters
- Evaluation of relevant integrations and interfaces
- Specific recommendations for action and quick wins
- A solid basis for decision-making for management and the project team
Successfully Implementing and Scaling SmartRecruiters
How p78 Supports Businesses
SAP- & SuccessFactors-Expertise
As an SAP partner, we have extensive experience integrating modern recruiting solutions into existing SAP and HR system landscapes.
SmartRecruiters Project Experience
Through our initial client projects, proof-of-concepts, and early experience with SmartRecruiters, we have developed in-depth expertise in implementation, processes, and recruiting transformation.
End-to-End Consulting & Integration
From strategy and process design to technical integration and change management, we support companies throughout the entire implementation project.
Extensions & Custom Solutions
When standard features reach their limits, we supplement SmartRecruiters with our p78 Apps & Add-Ons and custom extensions tailored to existing processes and requirements.
Would you like to evaluate or implement SmartRecruiters in your company?
Our experts will help you develop the right strategy for your recruiting landscape—whether you’re looking for initial guidance, have specific questions about integration, or are planning a customized implementation project. We’d be happy to show you what SmartRecruiters can do in a personalized demo and discuss your requirements with you.
Would you like to discuss your situation directly with us? Simply use the contact form. We’ll get back to you as soon as possible, and together we’ll find the right approach for your recruiting needs.
If you’d like to get a structured overview in advance, we recommend our SmartRecruiters Starter Package. It provides a solid basis for decision-making by analyzing your current system landscape, identifying relevant options for action, and providing transparency regarding the effort involved, dependencies, and possible approaches.
RELEVANT INFORMATION FROM THE SMARTRECRUITERS COMMUNITY
Collected Knowledge
FAQ
What do hybrid scenarios look like?
Regional hybrid models such as SmartRecruiters in the U.S. and SuccessFactors Recruiting in Europe are supported. Hybrid architectures already exist today.
What will happen to existing p78 products?
p78 products will not be migrated to SmartRecruiters, as many of these features are already natively supported in SR. Partner apps will continue to operate, but some will change their contract structures starting in 2026. Existing contracts will remain valid.
Will SmartRecruiters become more customizable?
Expansions are planned (templates, compliance, more complex scenarios). No concrete commitments have been made yet. Initial functional gaps (“blind spots”) have been identified and are being addressed.
Is it possible to integrate SAP HCM On-Premise with SmartRecruiters?
Yes. Technically, integration via API interfaces is possible. Some official end-to-end architectures are still under development. Employee Central (EC) often serves as the central integration layer in this context.
How does SmartRecruiters support hybrid scenarios?
Hybrid scenarios are no more prone to errors than other integration scenarios. Support for SmartRecruiters will be more closely integrated into the SAP support ecosystem in the future.
When should you start learning about SmartRecruiters?
Depending on the individual situation: Stable processes & high satisfaction → it makes sense to wait before making a change. Dissatisfaction with the candidate experience or interview scheduling → it makes sense to use SR sooner.
What reporting features does SmartRecruiters offer?
SmartRecruiters has its own reporting system. Once integrated with SAP SuccessFactors, the data is expected to be available in SuccessFactors People Analytics as well. However, the technical details have not yet been finalized.
How does SmartRecruiters integrate with Employee Central and SuccessFactors Onboarding?
SmartRecruiters handles the recruiting process and then seamlessly transfers new employees to SAP SuccessFactors Employee Central and SuccessFactors Onboarding. Existing pre-boarding features and SuccessFactors Onboarding 2.0 can still be used.
